Admin

Travel


Introduction

One of our goals is to make accounting for travel or other employee expenses as uncomplicated as possible. The General Appropriations Act of the 71st Legislature established the regulations governing the use of funds from federal sources.  Other guidelines include the IRS Rules-Publication 463 and the Texas Education Code.  These agencies have certain requirements they will enforce when they audit our records.

 These rules and regulations provide for a manageable system of ensuring that employees traveling at the request of PISD receive reimbursement for allowable expenses incurred on their trip.

 Accounts Payable is required to reimburse employees for their travel expenses based on the rules and regulations governing the source of the funds.

In District Mileage

PISD Building Mileage Chart – All the mileage between all PISD buildings is built into the Mileage Log – In District Only, which is in the Download Forms/Travel Forms of the BOPM.  All mileages were individually calculated using MapQuest or Google Maps to ensure accuracy and compliance with federal guidelines.

Commuting from home to work or work to home is not reimbursable.

In District Mileage Log is in Travel Forms on Download Forms page.  

The employee is required to submit a travel log at least once per semester showing the date, destination, and miles traveled. Those requests not submitted on such a basis shall not be reimbursed. An amount for the employee’s travel expense reimbursement shall be approved in the budget each year.

For each month we need a separate in district travel log with each month on a separate line on one NS Purchase Order. 

Deadlines to turn in mileage log on or before:

January 31st for the end of the 1st semester

July 31st - for the end of the 2nd semester

August 15th – for the summer