Admin

Field Day T-Shirts


Concerns
:

  • Money handling (receipts issued, cash receipts issued, etc.)

  • Approved Vendor

  • Purchase amount under $500 or over $500

  • Sales tax collected on taxable sales

Process:

Collection of Money:
  • Money collected should be collected according to the money handling process located in the Business Operating Procedure Manual.
  • If the T-shirt price is over $5.00 Teacher Summary Sheets should be issued to the students.
  • If the T-shirt price is $5.00 or under no Teacher Summary  Sheet is required, but it is suggested that a tabulation form is filled out to have a paper trail of the money collected from each student.
  • Sales Tax will need to be collected or added to the sale price of the T-shirt and deposited to the appropriate school account.
  • Collected amount should be deposited by the teacher to the campus secretary or bookkeeper.
  • Collected funds should be deposited to the appropriate campus account (Fund 461).

Purchase:

All purchases, leases, maintenance agreements, and contracts must comply with the following general requirements set by the Board in local policy [CH] “Purchasing and Acquisitions”.

  • Approved vendors need to be utilized 
  • Purchases over $500 must be processed on a Purchasing Requisition – RQ10

Purchase amount under $500 or over $500

Purchase amount under $500 or over $500