Instructions to run Activity Report AC295
- Type AC295 into Navigation box on Lawson. Hit enter.
- Fill in the Job name AC295XX (XX-your initials).
- Fill in the activity code you would like to run (211.11.101.INST).
- Fill in account category type with “C” (C=Costs).
- Click on “Other Options” tab in the middle of the page.
- Fill in the Year (2011) and period (12).
- Fill in the “To Date Option” with an “L” (Life to Date=Grant year).
- Click Add.
- Click on the Submit box (upper left of page).
- Click Submit.
- Click on the Print Mgr box (upper right of page).
- Double click on your report and the report will open.
The columns below are the ones you need to look at;
LTD Actual = Life to Date Actual Expenses.
LTD Commitment = Life to Date Commitments and Encumbrances.
LTD Budgeted = Life to Date Budget.
Variance Amount = this amount is calculated (Actual + Commitment – Budget).
Over/Under Tolerance = tells you if you are over or under your budget for that line item.
Also each column has a total.