2017-2018 Flyer Guidelines & Calendar

Pasadena Independent School District agrees to distribute materials to students for youth-oriented programs from no-profit organizations only. Participating programs/organizations are required to show proof of non-profit status. This service shall not be provided to area businesses unless the business is providing school-related services to students in the district, i.e., graduation invitations, or is offering student incentives as an official adopt-a-school partner to a specific campus or the district. The decision on what is considered school-related services is at the sole discretion of the district. 

The District reserves the right of final approval for the release of any flyer and may deny permission for any reason consistent with federal or state law, district policy, procedures or practices.

By law, the District cannot accept materials or publicity for programs or activities that are evangelical in nature, which advocate membership in any religious organization, or could be considered political advertising.
PISD retains the right to make final decisions considering materials that can be distributed on a Pasadena ISD campus. 
Submission Guidelines: 
1. Submit an electronic copy of flyers to for approval along with a list of schools to which the flyer will be distributed. “Flyer Approval Request” should appear in the subject line of your email. The District will provide a student count for each campus upon approval. Be sure to include on your request your organization’s name, address, phone number, fax number and contact name and a copy of the organization’s 501 c3. 

2. The Communication office will email a letter approving the distribution of the flyer on Monday or Tuesday of the week following receipt of flyer distribution request. If the flyer has been denied, rationale will be provided to give the organization a chance to make suggested changes. Any alterations will require resubmission for final approval. 
3. The organization will be responsible for printing the needed number of flyers. It is recommended extra copies be printed and sent to the schools to handle enrollment fluctuations. The organization will be responsible for sorting the flyers into groups of 25 for elementary schools and groups of 30 for middle, intermediate and high schools. Failure to sort the flyers may result in the flyers being discarded at the campus. 

4. Flyers must be printed on one 8 ½” x 11” white or colored bond paper. Flyers may be printed front and back. ****Each flyer must contain the following disclaimer printed in BOLD letters in at least 12 pt. type size:
“This activity is not related to or sponsored by Pasadena Independent School District. Pasadena ISD neither endorses nor sponsors the organization or activity represented in this material. The distribution or display of this material is provided as a community service.” 

5. The organization shall deliver the sorted flyers to the approved schools in a timely manner. A copy of the letter of authorization received from the Communication Office must accompany the sorted flyers when delivering to the approved schools.

6. Schools will distribute the flyers at the principal’s discretion. Deliveries received close to date of activity may be displayed on the school’s counter, accessible to the public, at the Principal’s discretion.

7. Organizations may submit posters to be displayed on school bulletin boards and other locations designated by the Principal. Organizations must use the same approval process described above.

8. There is no charge for this service.

Special Dates: 
Out of respect for the educational environment on campuses we have made a commitment to principals: 
August 22-Sept. 1, 2017: Flyers will not be distributed/approved during the first two weeks of school. 
November 13-17, 2017: Flyers will not be distributed/approved the week before Thanksgiving break. Please submit flyers no later than November 3, 2017 to be distributed the week of November 6, 2017. 
December 18-22, 2017: Flyers will not be distributed/approved the week before Winter break. Please submit flyers no later than December 8, 2017 to be distributed the week of December 11, 2017. 
March 5-9, 2018: Flyers will not be distributed/approved the week before Spring Break. Please submit flyers no later than Feb. 23, 2018 to be distributed the week of February 26, 2018
May 18, 2018: Flyers will not be accepted for distribution/approval after this date for the 2017-2018 school year. 
May 28-30, 2018: Flyers will not be distributed during the last week of school 

If you have any questions regarding flyers, please contact: Cynthia Gutierrez in the Communication office at: Phone: 713-740-0248, Fax: 713-740-4041 or email: 

REVISED 7/2017