Admin

Field Day T-Shirts

 

Concerns:

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Money handling (receipts issued, cash receipts issued, etc.)
 

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Approved Vendor
 

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Purchase amount under $500 or over $500
 

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Sales tax collected on taxable sales

 

Process:

Collection of Money:

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Money collected should be collected according to the money handling process located in the Business Operating Procedure Manual.  
 

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If the T-shirt price is over $5.00 Teacher Summary Sheets should be issued to the students.
 

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If the T-shirt price is $5.00 or under no Teacher Summary  Sheet is required, but it is suggested that a tabulation form is filled out to have a paper trail of the money collected from each student.
 

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Sales Tax will need to be collected or added to the sale price of the T-shirt and deposited to the appropriate school account.
 

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Collected amount should be deposited by the teacher to the campus secretary or bookkeeper.
 

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Collected funds should be deposited to the appropriate campus account (Fund 461).

 

Purchase:

All purchases, leases, maintenance agreements, and contracts must comply with the following general requirements set by the Board in local policy [CH] “Purchasing and Acquisitions”.

 

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Approved vendors need to be utilized
 

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Purchases over $500 must be processed on a Purchasing Requisition – RQ10