Admin

ASCD Approved Aide

Payroll Procedures for ASCD Approved Temporary Aide/Clerical


 The ASCD approves the temporary employee for a period of no more than six weeks.
 


 The ASCD will email the campus notifying the principal of the approval and copy Angeles Reyes in Human Resources and Jeanne Conway in the Budget Office.  The email must state if this person is to be paid out of local or federal funds.
 


 Since this is a temporary employee and not a substitute for a Board approved position, the temporary employee will not flow through the substitute system.
 


 Use the Temporary Employee Time Card on the Download Forms Business Office web site. 


 For instructional/clerical aides, the campus secretary will input the time on the PS33 screen using Pay Code 239.  By entering Pay Code 239, this will allow the campus to charge the pay to Responsibility 899 and not the campus.  The time card must be signed by the temporary employee and the principal.  The temporary employee will be paid at the PISD approved rate of $8.00/hour and be charged to a central office budget.


For special circumstances instructional aides, the campus secretary will input the time on the PS33 screen using Pay Code 283.  An example of this is a special circumstance for a one on one special ed aide for a particular behavior situation approved by the ASCD.  The inability to hire an instructional aide for a regular situation does not qualify for this.  By entering Pay Code 283, this will allow the campus to charge the pay to Responsibility 899 and not the campus.  The time card must be signed by the temporary employee and the principal.  The temporary employee will be paid at the PISD approved rate of $11.25/hour and be charged to a central office budget.


          If the Temporary Aide/Clerical is to be paid out of funds other than local money, the time card will need to be faxed to that Responsibility Code Manager and that department must input the time.

 Account # for ASCD Approved Temporary Aide/Clerical

 199.FN.CAM.PRG.899.6126.0

 FN = Function Code
11 = Classroom Aide
12 = Library Aide
23 = School Office Aide
31 = Counselor Aide
33 = Nurse Aide

 CAM = Campus Number

 PRG = Program Code
11 = Basic Skills Education
21 = Gifted
22 = Career & Technology
23 = Special Education
24 = Compensatory Education
25 = Bilingual
99 = Undistributed