Direct Deposit vs Live Checks

Pasadena ISD requires DIRECT DEPOSIT of all employees. The major benefit is the guarantee that paychecks will be deposited in your account every payday, even when you are ill or on vacation. It is especially beneficial for those employees who are not working during the summer. Direct deposit is an attractive and feasible option for employees to receive their paychecks. The payroll department has the capability of sending your check direct deposit into five (5) different accounts. There is no need to stand in line at the bank or worry that your check is lost or stolen in the mail.

The popularity of the ATM/DEBIT card has increased incredibly over the past fifteen years. The ATM machine has become so common in our society that we now can find one at every bank, shopping mall, Wal-Mart, grocery store, etc. There has never been a better time to get on direct deposit.

To sign up for Direct Deposit, you must fill out a direct deposit form available from the Payroll website or dept. or sign up through Employee Self Service online. Complete and return it along with a voided check or an account confirmation slip from the bank to the Payroll Department. New or changed accounts will go into affect immediately. When you are on direct deposit, you will receive a pay stub showing deductions, vacation or non duty hours, sick leave hours, gross pay and net pay deposited.


  1. When is payday? The 1st and the 15th of the month. Checks are released the next working day following the weekend or a holiday.
  2. Can you tell me how much my check is going to be? This kind of information cannot be released over the phone. You must come to payroll in person and we will give you a print out of your check stub. It is best to make an appointment so payroll will be ready to service your needs and have a copy of your check stub ready for you.
  3. What is the date range for this pay period: The payroll schedule can be found on the payroll BOPM .
  4. I signed up for direct deposit, so why didn’t my check go into my account? You will need to log back onto ESS to confirm your routing and bank account numbers are correct. If both numbers are correct you will need to contact your bank to see if they show a pending transaction for the check release date. If not, you will need to contact the payroll specialist for your location after the check release date.
  5. I am a substitute and I am missing a day on my check? If you are missing a day on your check that should have been there for that pay period, you will need to call the secretary at the school you substituted at and she will check her records before she can enter that day for the next pay check.
  6. I closed my bank account. What do I need to do as far as payroll is concerned? Hopefully, you notified payroll before you closed your account; however, if you did not, then you need to notify payroll, as soon as possible, that you closed your account so we can take you off direct deposit. You will need to add a new routing and account number for your direct deposit. The changes will be processed immediately.
  7. My TRS statement does not match with my salary summary letter from Pasadena. Why? Because the fiscal year does not match: TRS starts in September and PISD starts in August.
  8. Why aren’t any taxes coming out of my paycheck? It could be that your withholding is too high on your W-4. Example: If you are claiming M 4, you have to earn $780.00 for the first dollar to come out of your check.
  9. I want to stop my annuity. What do I need to do? To make a 403(b) salary reduction election or change you will need to go to 
  10. Are any checks mailed? No. Direct Deposit is now mandatory for every employee. If there is not a direct deposit account listed in Employee Self Service your printed check is held in the Payroll Office. You will be required to pick up your payments and complete your direct deposit information on ESS.
  11. How do I obtain a copy of my check stubs once I have tendered my resignation/intent to resign? Before your last working day, you need to log onto your ESS dashboard and change your e-mail address to a personal e-mail address. For past paychecks, you will need to contact the payroll department.
  12. How do I retrieve copies of my paychecks? You will need to log onto ESS then select paychecks.
  13. Why didn't I receive a copy of my W2 forms? Is your correct address listed in Employee Self Service? If not, you will need to log onto ESS to make changes to your home address.

    How do I retrieve copies of my W2 Forms? You will need to log onto ESS then select Year to Date. The option to print your W2 form will be on the top left corner of the page.