Admin

Travel Guidelines

Effective August 1, 2015 Travel Advances will generally not be allowed. Exceptions for real emergencies shall and must be approved by the appropriate Associate Superintendent.

Regardless of the funding source or sources, employees must adhere to the following guidelines.

1.  Double occupancy of rooms should be utilized whenever possible and/or feasible (i.e., two individuals of the same sex traveling to the same destination), in the interest of conserving District funds.  When sharing a room please state on the Employee Travel Reimbursement whom you shared a room with.  To be eligible for lodging reimbursement, the hotel must be at least 50 miles from their PISD Administration Building.  Lodging in Houston, Galveston, and the Woodlands is not eligible for reimbursement. Exceptions to the 50 mile rule must be pre-approved in writing by the Superintendent.  Contact your ASCD to discuss exceptions for police officers and employee chaperones.

2. Unallowable expenses include the following:

a.      Dry cleaning and laundry charges

b.      Alcoholic beverage charges

c.      In-room movies

d.      Any and all spouses-related expenses, including transportation, meals, additional lodging, etc.

3.      Credit Card receipts are not acceptable substitutes for actual, itemized hotel/motel bills.  Always include the actual hotel bill as support for such expenses.  Please include the entire bill, not just the last page with the totals on it.

4.      Each employee incurring travel expenses should fill out a separate Employee Travel Reimbursement form.  The Business Office will not accept one report for several employees.

If you have any questions pertaining to employee travel or other employee expenses, do not hesitate to contact the Business office.