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Timecard Questions

What employees are required to keep timecards?

All employees are required to keep time records.  However, there is a difference between Exempt and Non-Exempt employees.
 

Who are Non-Exempt employees?

Non-Exempt employees are governed by the Fair Labor Standards Act.  These are employees on the non-exempt salary schedule and the clerical salary schedule, such as secretaries and other paraprofessionals.
 

Who are Exempt employees?

These are employees on the salary schedules for Teachers, Exempt persons, and Administrators.  These are employees such as teachers, counselors, librarians, supervisors, and principals.
 

What are the timecard requirements for Exempt employees?

Any type of record may be used as long as it indicates the employee was at work that day.  For example, a list in the office where the employee initials by their name or signing in on the Raptor system may be used.  Again, these persons are not governed by the Fair Labor Standards Act.  We just need some kind of record that they were at work that day.  Time in and time out is not a requirement.
 

What are the timecard requirements for Non-Exempt employees?

The timecard must include:  Employee Name, Employee ID#, Dates Worked for Monday to Sunday for any week, Time In and Time Out each day, Total Hours worked each day, Total hours for each week, Signature of the Employee, Signature of Supervisor.  See example below for the minimal requirements for the perfect campus paraprofessional.  Additional documentation and calculations are required for absences, compensatory time and overtime.
 

Name:  John Doe

 

ID#:  123456

 

     

 

DAY

DATE

IN

OUT

TOTAL

Monday

08/20/07

7:30 AM

3:30 PM

8

Tuesday

08/21/07

7:30 AM

3:30 PM

8

Wednesday

08/22/07

7:30 AM

3:30 PM

8

Thursday

08/23/07

7:30 AM

3:30 PM

8

Friday

08/24/07

7:30 AM

3:30 PM

8

Saturday

08/25/07

 

 

 

Sunday

08/26/07

 

 

 

 

Total hours for week:

40

 

     

 

 

 

 

 

 

Employee Signature

 

Supervisor Signature

             

What is the PISD work week?

The work week starts on Monday and ends on Sunday at midnight. 
 

Is it mandatory that clerical employees we use the PISD Excel Timecards?

Yes; this has been the directive of the Superintendent, however, if you wish to use some other form for the Non-Exempt employees, it must be approved by the Business Office.  Business Office approved timecards are mandatory for all Non-Exempt employees.
 

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