Admin

PS33 Rules

One-Time Pay PS33 Security and Input Validation Rules

 

·        There will be no budget code default allowed.  The user must input a valid budget code.

  • A budget code that contains account “6119” or “6129” is not valid.
  • A money amount cannot be input except for pay code “394” (Translation Services) or pay codes "670" and "673" for varsity officials.
  • The user must use an accounting unit where the responsibility code matches their process level; with the following exceptions:
    • An accounting unit that contains responsibility “000” may be used for Substitute Teachers, Librarians, Asst. Principals, Principals, or Nurses (Account = “6112” or "6116") and the pay code must be "242 to 246" or “250 to 265”.  Campuses numbers in the accounting unit must be “001” to “197”.
    • An accounting unit that contains responsibility “000” may not be used for Campus/Department Overtime.  For campus/department overtime or additional hours use pay code "213" for Paraprofessional Employees (Account = “6121”).
    • An accounting unit that contains responsibility “000” may be used for Campus Substitute Paraprofessionals (Account = “ 6122”) and the pay code must be “236” or "237".  Campuses numbers in the accounting unit must be “001” to “197”.
    • An accounting unit that contains responsibility “000” may be used for Campus Teachers covering classes for other teachers (Account = “6118”) and the pay code must be “403”.  Campuses numbers in the accounting unit must be “001” to “197”.
    • An accounting unit that contains responsibility “000” may be used for Campus Teachers Supplemental pay for UIL Coaches (Account = “6118”) and the pay code “397”.  Campuses numbers in the accounting unit must be “001” to “197”.
    • The secretary in 728 needs to input the payroll responsibility “727”,” 728”, “729”, “730”, “739”, and “899”.

·        The secretary in 823 needs to input the payroll for responsibility “698”, “699”, “823”, “836”, “837”, “838”, “882”, “883”. “900”, “902”, “903”, “904”, “905”, “907”, “908”, “909”, “910”, “911”, “912”, “913”, “914”, “915”, “916”, “917”, “918”, and “921”

·        The secretary in 824 needs to input the payroll for responsibility “824”, “920”, “923”, “925”, “926”, “927”, “930”, “942”. “943”, “946”, and “939”

  • The secretary in 821 needs to input the payroll for responsibility “743”, “821”, and “822”
  • The secretary in 842 needs to input the payroll for responsibility “151”, “842”, “924”, “928”, “929”, “931”, “932”, “934”, “935”, “940”, “944”, and “947”
  • The secretary in 827 needs to input the payroll for responsibility “827” and “828”
  • The secretary in 848 needs to input the payroll for responsibility “734”, “738”, and “848”
  • The secretary in 851 needs to input the payroll for responsibility  ”851”, “855”, and “858”
  • The secretary in 854 needs to input the payroll for responsibility “240”, “854”,  and “856”
  • Secretaries for campuses 001 – 197 need to input the payroll for responsibility “852”
  • Secretaries for campuses 001 – 197 need to input the payroll for responsibility “698” Extended Day
  • When entering absences for pay codes 101-208, the amount may not exceed 8 hours per day.
  • When entering absences for pay codes 101-208, continue to default to the base accounting budget code.